"Matchmaking sessions" is a feature that allows participants to meet people (e.g. B2B meetings) during the event.
These meetings can be programmed directly into participants' schedules.
Set matchmaking sessions:
From the Event website tab > Matchmaking sessions > Add.
Name the session:
Fill in the information:
Edit the fields used to filter the trombinoscope:
You can select fields to search in the attendees' trombinoscope. For example, select the field "City" to allow participants to connect with people living in their city.
Please note that only list or checkbox fields can be used to search the attendees' trombinoscope.
You have the ability to choose to highlight the person or his/her organization in the trombinoscope:
You can choose the meetings' duration as well as the duration of breaks between meetings.
Please note that the duration of breaks is subtracted from the meeting duration: if you define 30 minutes for an appointment and 5 minutes for a break, then the meeting will last 25 minutes.
You can add several date ranges within a single matchmaking session.
The different types of participants:
After creating segments, you can attribute rights according to the types of participants.
The different rights are:
- Meeting requester: they are authorized to see the trombinoscope to request meetings, but they can't receive them
- Appointment recipient: they are allowed to receive appointments and they appear in the trombinoscope. They aren't authorized to see the trombinoscope and they can't request meetings.
- Meeting requester and appointment recipient: they are authorized to receive and request appointments. They are allowed to see the trombinoscope.
- Only authorized to see participants' trombinoscope: they are neither allowed to request nor receive appointments, but they have access to the trombinoscope to see the speakers' list.
Note that you can schedule a maximum number of meetings based on the participants' typology.
By default, meeting requests are not automatically accepted by the appointment recipients.
If you want the meetings to be automatically added to the participants' agenda, check the box:
Add additional participants to individual meetings before the meeting:
The participant who has requested or received a meeting can generate a video link before its beginning in order to invite a third party to the individual meeting.
This is possible from the participant's agenda:
The participant can then share this link with the people he wants to invite:
When this third party connects to the link, he/she accesses this interface: