Group activities are the activities planned during your event, it can take several forms such as conferences, workshops, visits, pauses, and meals... They appear within the program.
These activities, when chosen by participants, will be added to the participant's planner.
From the Event Site > Program tab > click on Add a Group Activity and name it:
Then, enter the requested information:
You have the possibility to choose speakers (from your contact database) that will be displayed in the description of your activity.
By default, the last name, first name, organization, function and photo fields will appear on the speaker's profile.
Go to Website Settings > Information displayed on the participant form to choose the fields displayed in the speaker description.
On the user side, if a participant clicks on a speaker's card, he/she will have access to his/her complete profile:
In order for your contacts to filter the program according to themes, you can choose tags:
To restrict the access to this conference only to a part of the contact list, create a segment and select it in the "Rights and quotas" section:
The quota limits the number of participants allowed to register for the activity:
To make the activity mandatory, simply check this box:
If your workshops are mandatory, they will be directly integrated into the participants' schedule, and they will not be able to unsubscribe from this activity.
Once they have registered for an activity, participants can add it to their calendar:
For online events (visio), you will have to add the link of your live. To integrate your visio tool in iframe, you must activate the corresponding box:
Important: you must first check that your tool allows integration via iframe.
You can choose to open the live session a few minutes before the time you specify:
At the end of your event, you will also have the possibility to allow your contacts to have access to the live replay of the activity:
To go further, check out our tutorial First step in creating a virtual event
- A contact cannot register for more than one activity taking place at the same time.
- You can create segments to see which participants have registered for group activities. To do this, create a segment of type "Planner contains + Name of group activity".
- You can also create segments to see who has connected to a live event. To do this, go to the Segments tab and create a segment of the type "Group Activity Name + Connected"
- If you export the contacts to Excel, the group activity columns are automatically integrated. The 1 in the contact rows indicates that the contact is registered for the activity (not logged in)